Document Management Paperwork
Documents Management Built for Truckers. Powered by Precision. Ready for the Road.
In the trucking world, missing paperwork means missing payments. At Extreme Dispatch, we understand that every piece of documentation, from BOLs to lumper receipts, matters. That’s why we offer a robust, all-in-one document management service built specifically for owner-operators, small fleets, and busy carriers. We don’t just store your documents, we streamline, track, submit, and organize them with absolute accuracy.
Whether you’re chasing invoices, preparing for audits, or keeping up with compliance, Extreme Dispatch ensures your documentation is never the problem. We become your back-office powerhouse so you can focus on what matters most: keeping wheels turning and freight moving.
- Truck dispatchers provide a range of back-end support.
- Dispatch services can help manage your business.
- With DAT, you can act as your own freight dispatch service.
Why You Need Document Management Services in Trucking
Every mile you drive produces paperwork, and that paperwork is essential to getting paid, staying compliant, and building trust with brokers and shippers. But for most drivers, managing paperwork is a frustrating, time-consuming hassle.
Let’s face it: scanning BOLs at truck stops, sorting PODs after a 12-hour haul, or chasing down lumper receipts shouldn’t be your job. That’s where Extreme Dispatch comes in. We handle everything from document collection to final submission, so nothing gets lost, delayed, or forgotten. Our team is trained in transportation documentation standards and works around the clock to keep your operations seamless.
What Does a Document Management Service Include?
Extreme Dispatch Document Management is more than just uploading files. We provide:
- Secure collection of all load-related documents
- Real-time driver uploads via our custom mobile portal
- Broker and factoring company submissions
- Document formatting for compliance
- Invoice and paperwork reconciliation
- Digital storage and recordkeeping
- 24/7 support and proactive follow-ups
In short, we manage the paperwork maze so you don’t have to. Our system reduces human error, speeds up the payment process, and eliminates back-office headaches.
Our Process: Simple, Smart, Streamlined
1. Snap, Upload & Go
Your job is to drive. Ours is to make your paperwork effortless. Using our mobile-ready Driver Upload Portal, you or your driver can instantly upload:
1. Bills of Lading (BOLs)
2. Proof of Delivery (PODs)
3. Rate Confirmations
4. Fuel Receipts
5. Lumper Receipts
No need to wait until you're parked or home. Just snap a photo and move on.
2. Document Review & Organization
Once uploaded, our back-office team checks every document for completeness and accuracy. We make sure all pages are legible, details are consistent, and nothing is missing.
3. Submission to Brokers or Factoring Companies
We forward documents to the right parties based on your setup. Whether you're using a factoring company or working with direct brokers, we handle submissions promptly to accelerate your payment cycle.
4. Digital Filing & Weekly Records
All documents are digitally archived and organized by load, carrier, and broker. We generate weekly load summaries and offer on-demand reporting so you can track past deliveries, submissions, and outstanding payments without digging through emails.
5. Compliance Checks and Audit Readiness
DOT audits and insurance reviews require clean, traceable documentation. Our system keeps you prepared with structured, compliant, and searchable records at your fingertips.
Key Features of Extreme Dispatch Document Management
- Real-Time Uploads: Capture and send documents in real-time using your smartphone or tablet.
- End-to-End Document Handling: We manage everything from receipt to resolution.
- Factoring Coordination: Submissions formatted and sent per your factoring partner’s requirements.
- Digital Archive Access: Find any document in seconds through our organized filing system.
- Lumper & Fuel Documentation: We log even the smallest receipts so every detail is accounted for.
- Custom Load Summaries: Stay informed with weekly summaries of documents, submissions, and pending issues.
24/7 Back-Office Support: Got a question or need a re-send? We’re always on call to assist.
What Makes Extreme Dispatch Different?
We don’t just offer tools, we offer real people who understand trucking. Unlike generic platforms, our team is built around your needs as a driver or fleet owner.
- Trucking-Specific Expertise: Our staff is trained in the transportation industry, not just admin work.
- Custom Workflows: We tailor our process to fit your routes, schedule, and documentation style.
- Personalized Support: No bots. Real humans ready to resolve real problems.
- Scalable Services: Whether you haul five loads a month or fifty, our system grows with you.
No Contract Commitment: Start, pause, or adjust your services anytime.
Who Benefits from This Service?
Extreme Dispatch Document Management is ideal for:
- Owner-Operators who don’t have time to scan and email documents every night
- Small Fleets who need a better way to manage multiple drivers’ paperwork
- New Carriers who want to stay organized from day one
- Growing Operations who want scalable back-office support
Factoring Clients who need precise, fast document handling
Getting Started is Easy
- Reach Out to Us Fill out a quick contact form or call us directly.
- Send Your Documents We’ll guide you on how to use our upload portal or email system.
- We Handle the Rest Our team begins organizing, submitting, and archiving your documents right away.
You Stay Focused on the Road No more paperwork juggling. Just drive and deliver, we’ve got the rest covered.
Benefits of Choosing Extreme Dispatch
- Get Paid Faster: Clean and quick document submission means faster invoicing and funding.
- Save Hours Every Week: No more paperwork piles, scanning apps, or lost receipts.
- Stay DOT & Broker Compliant: Structured formats help avoid costly errors or audit flags.
- Avoid Disputes: With accurate, tracked documentation, you always have the proof you need.
Run Leaner: We act as your back-office, saving you the cost of hiring extra help.
Make Paperwork the Easiest Part of Your Job
In an industry where every detail matters, don’t leave documentation to chance. Extreme Dispatch gives you the tools, people, and process to make your document management faster, simpler, and 100% reliable.
Let us handle the paperwork so you can handle the miles.
Extreme Dispatch Document Management Services — Built for Drivers Who Hate Paperwork but Love Getting Paid.
